 I、Coming
Goods and Inspection
Buy-in：The goods attached with bills
of lading delivered by the suppliers are
put into the warehouse according to the
actual numbers that the inspectors identified,
and the warehouse-entry form must be filled
in at same time, the supplier and the
company have two copies each, of which
one copy will be sent to the finance dept.
upon inspection of procurement dept. and
the other is kept in the warehouse.
A、In the event of no such goods in the
computer, new records must be created
according to the commodity coding rule
(for the convenience of quickly seeking
goods in the warehouse) and the regulations
of warehouse.
B、In the event of new supplier, added
coded must be verified by the Quality
Control Dept. before inputting into it
computer to avoid no missing and no overlapping.（firstly
operated enterprise and goods must be
in accordance with data supplied by the
supply dept.)
Posts：
A：Warehouse Computer Staff
B：QC。
Invoices keeping principle: all invoices
in the process of entry, sales, and keeping
must be four copies, clients and the company
have two copies each, among which one
copy is sent to finance and the other
is kept in warehouse to double check with
other relevant records of warehouse. II、Stock Management （Business
Dept.）
A、Demand Plan dna Permission
B、Contract and Performing
C、Tel. Contract
D、Deposit for Procurement
E、Notice for Coming Goods
F、Inspection before Entry
G、Notice of Settlement issued by Supply
Dept.:
1、Check the invoices issued by the suppliers
with the warehouse-entry form, check the
settlement with the suppliers, write off
the invoices and warehouse-entry form.
2、Notice discounted points and rejected
goods in the settlement form and submit
it to the fiance dept. （In the event of
overlap between the number of goods in
supplier's invoice and bill of lading,
a further negotiation is a must ）
H、Return Good ：
I、The procurement dept. goes through
the goods-returning procedures according
to the warehouse-entry settlement form,
the transportation and storage dept. will
make a goods-returning form, which will
be printed in 4 copies and sent to the
supplier and finance dept.
J、Other：
1、Any red forms arising from the operational
practice must be printed out and sent
to the relevant depts. with a signature
of superior.
2、Item, spec., manufacturers, and No.
must be clearly filled in.
3、If any abnormal data is found, report
to superiors or system administrator is
a must.
4、A day's invoices must be completed
if no special reasons, a report to superior
for any invoice that can not be handled
in the day is a must. However those documents
must be handled before the deadline (25the
of every month).
Stock Entry：
Note：G1-G4 belong to the procurement dept.'s
business, G5-G7 belong to the warehouse
dept., G8 belongs to the warehouse computer
work.
Goods-Returning Procedures ：
Note：G9---G10 belong to the procurement
dept.'s business,G11 belongs to the warehouse
dept., G12 belongs to the warehouse computer
work.
If prices compensation is occurred, the
goods price must be deducted before keeping
in the account book.
Prices Compensation for Goods-returning：
III、Sales Management
A、Sales in Cash：
1、Invoices for sales adopts a bargain
system: implement actual sales prices, there
are actual sales prices and wholesale prices
for reference and retail sales in the Sales
List. A sales list of four copies (two
for client and the other two for the company
respectively) are sent to the warehouse,
finance dept., and other functional depts.before
verification.
2、Invoices must be directly sent to the
cash collecting team in lieu of the clients,
one copy with seals will be sent to the
client, the other form will be kept in the
warehouse. The client can fetch its goods
based on the copy.
B、Sales in non-cash：
1、The management mode is the same as sales
in cash for those clients who come directly,
the only difference is to see if the settlement
is in cash.
2、Sales mode of delivery by the salesmen,
the invoice must be sent to the money collection
team in lieu of the salesman, of which one
copy will be sent to the warehouse with
a seal. If the warehouse needs to print
a Return Receipt for Goods-returning after
goods are ready, which will be submitted
to the money-collecting desk, the salesmen
can go through the consignment only after
payment is made fully. The salesmen must
return the money or accounts payable to
the finance in order to get the arrearage
receipts.
3、Salesmen's delivery and return the goods:
drugs returned must be recorded in the Goods-returning
Form firstly, verified by the purchaser
'seal( in order to avoid confusion and conflicts
with the purchaser as one salesman would
certainly visit a number of clients a day).
Goods are returned to the warehouse before
verification, printed Goods-returning Receipt
must be inspected and accepted by the warehouse,
then sent to the gathering desk for accounts
recording.
C、Red Invoice of no goods delivery ( which
should be separately printed by the company
for any missing statistic during the shipment)
must be signed by the handler and others
at same time. Then it will be sent to the
computer staff who would handle the issue
and print a return receipt, which will be
sent to the fiance dept. Two copies are
sent to the client, the other two are kept
by the company.
D、Any error during invoicing must be written
down and informed to relevant depts.
E、Supermarket Sales Management ：
1、The supermarket is responsible for printing
sales records, which are sent to the gathering
desk for settlement. The casher of supermarket
is responsible for handing over daily financial
records with the financial dept.
Sales Business ：
Sales Mode in Cash:
Note：X1 belongs to QC, X2 belongs to the
invoices-making out hall, X3，X6 belong to
the finance dept.,X4---X5 belong to the
warehouse.
Supermarket Sales Mode ：
Note：X1 belongs to QC, X4 belongs to Market
Invoices Maker, X5 belongs to the gathering
desk, X6 belongs to the checker.
Sales Mode in non-Cash ：
Note：X1 belongs to QC, X2，X11 belong
to the salesmen work, X3 belongs to the
invoices-making out hall,
X4，X7，X9 belong to the financial dept.,
X5,X6,X10 belong to the warehouse
Goods-returning Procedures
Note：T1 belongs to the salesmen business,
T2 belongs to the warehouse, T3 belongs
to QC, T4 belongs to the warehouse computer
operation .
Prices Compensated or Returned Procedures
：
Note:B1,B4 belong to the invoiced-making
out staff, B2 belongs to the sales manager,
B3 belongs to the gathering desk. |
